ORBilu (Open Repository and Bibliography Luxembourg) is the institutional repository of the University of Luxembourg. ORBilu ensures global visibility for the University's academics and their collaborations.
ORBilu guarantees the long-term preservation of references and access to research output from our research. It is a central publicly accessible reference tool since 2012. Through its Deposit Mandate it is the backbone of the University’s annual activity report, performance contract and all in-house evaluation procedures such as promotions and grant applications.
The evolution, distribution of references and full-text publications and other statistics on the scientific output on ORBilu can be browsed and downloaded.
As an institutional repository, ORBilu ensures that our authors increase their visibility and presence on the web, and therefore improve the impact for research by making it publicly accessible. Open repositories like ORBilu ensure maximum return on investment, enables future collaboration and sharing of data, reduces research waste such as duplication of research efforts, and as a consequence improves public trust and transparency in research.
Principal objectives
- To increase the visibility of the research and academics of University of Luxembourg.
- To strengthen the Open Access policy of the University of Luxembourg by supporting the mandate.
- To facilitate the generation of publication reports and the internal evaluation of researchers.
- To provide the public with free and fast access to quality scientific publications.
What does the Institution achieve when its authors make their scholarly publications available freely on the Internet?
- Increased visibility and presence online.
- Increased societal impact for research.
- Adhering to the FAIR principles by making resarch findable, accessible and the metadata interoperable and reusable.
- Maximum return on research investment by making research output available.
- Increase impact and usage of institute's research, and encourages new opportunities for collaboration.
Furthermore, as an integrated and centralised management tool, ORBilu guarantees the long-term preservation of the Institution's research output:
- Institutional management and responsibility of references and full texts, reducing the burden for researchers and their departments without the need for their own distribution infrastructures, and also avoid having to assume the associated costs and technical maintenance.
- A guarantee of the long-term preservation of references, their absolute access, notably independent of the evolution of research equipment.
- A centralised reference tool, showcasing our researchers and their research topics.
Increasing the availability of full-text peer-reviewed research articles broadens dissemination, increases use and enhances professional visibility of your scholarly research which in turn can lead to increased citations and usage. ORBilu will facilitate the dissemination of your research on a global scale, and thereby;
- Increasing visibility of your work providing an increased potential for citation.
- Ensuring your work is easily accessible to others on the web - your references will be harvested by search engines such as Google Scholar, etc. and therefore, will be available for easy discovery.
- Enable more rapid communication between peers and make the development of expert networks easier.
- Opens up new potentials in terms of new readership, but also collaboration with other researchers.
- Preserves your scientific production, for the future, safe from loss or damage.
- One place for all research output :
- You can store all your publications in a single place accessible from anywhere and exportable into various formats to other tools.
- ORBilu can feed into researcher profile web pages, lists and reports can be exported for various purposes (ex: curriculum vitae, requests for funding, etc.).
- Permits you to maintain ownership of your work and who has access to it.
- Allows you to give permanent direct links to your work and, for restricted access items, easily respond to requests for electronic copies.
- Provides you with usage statistics for your publications (for example: the number of views and downloads per month, country, etc.).
- Providing explicit evidence of documents having been subjected to a peer-review process.
- Allows you to actively participate in a fully expanding international movement which aims to enable you, researchers, to regain control of the distribution of your scientific production.
All these advantages require only a minimal effort on your part. ORBilu was created to offer a powerful, quick and easy repository process, enhanced with automatic help tools, and import and export possibilities.
Research journals are the source for cutting-edge knowledge in every field yet students, researchers, professors, and others are denied access because they or their institution can’t afford it. Journals have become increasingly expensive to the point where your library cannot subscribe to everything that is relevant to your studies.
The solution is Open Access, which is free, immediate, online access to high-quality scholarly research. coupled with unrestricted rights to use it in new and innovative ways. Most articles come with a copyright license attached to it, either the common copyright law applies or the license provided by the publisher or author. It is important that you understand this license before you use the scholarly works, as certain uses may be prohibited.
The ORBilu commitment to Open Access thus helps you get access to the research you need :
- Free and rapid access to scientific publications and other research output.
- A means of easily following the University’s current academic research via statistics, viewing the top papers published, the ability to see researcher profiles, and all publications in a specific discipline etc.
- Access to a simple research interface, with the possibility of searching within the full text of publications.
- The possibility of finding the University’s publications in search engines and discovery tools, as ORBilu metadata is made available across the web.
It's mandatory for all researchers at University of Luxembourg to deposit certain research output in ORBilu :
- Deposit full-text electronic copies of all their peer-reviewed journal articles as well as papers from published conference proceedings in the University's digital repository immediately upon acceptance for publication (maximum delay: 1 month). This requirement applies to any articles and/or papers published since 1 January 2009;
- Deposit the bibliographic references of all their scientific production published since 1 January 2009 in the University's digital repository.
- This obligation applies only to those publications made while employed at the University of Luxembourg. Therefore, if an author started on 1 Jan 2011, he/she is required to deposit everything published from 1 Jan 2011 onwards.
There is no obligation to deposit publications that were produced before you joined the University of Luxembourg. However, if you wish to include them in ORBilu, you may do so by importing a reference list. In this case you must fill in the affiliation which is in the publication itself and not the one of the University. Please note that full texts do not need to be attached for these earlier publications.
To showcase your academic work completed prior to your arrival at the University - and to enhance your overall visibility - we recommend using your institutional profile on the UL website. You can do this by adding an “online presence” section highlighting your previous research activities.
Who submits? The University of Luxembourg authors themselves or the representative (proxy) appointed for this purpose. If there are several UL co-authors for a single publication, only one of them has to make the deposit.
When to submit? As soon as the publication has been accepted by the publisher. It may be marked "in progress" at the time of submission if the year of publication is not certain. A publication that has been submitted to a publisher but not accepted must never be submitted as if it has been published or is a work in progress. However, preprints are publications in their own right, and you can deposit preprints in ORBilu if you have published them on a preprint server.
What can be submitted ? All research output, e.g. publications, and articles, presentations, datasets, videos, etc. authored by University of Luxembourg members. Make sure you choose the right document type (as the fields change depending on the output).
In addition, when you add the full text of your publication ORBilu allows you to upload 3 versions (check what you are allowed on the small print of your copyright license or on https://journalcheckertool.org/) :
- 3 versions:
- Publisher’s postprint: Edited, formatted and published by the publisher at the point of publishing.
- Author's postprint: A revised version that has not been formatted by the publisher. This is preferable if the publisher's postprint cannot be submitted.
- Author's preprint: Version submitted to the publisher, unedited and unformatted. This type of document can be submitted if neither the editor's postprint nor the author's postprint have been approved
- With 4 levels of access:
- Open Access: document immediately available to everyone (Open access)
- Open access with embargo: document accessible to everyone (Open Access) but only after a period of time imposed by the publisher. As long as the embargo date has not been reached, the document will have restricted access.
- Restricted access: document directly accessible to University of Luxembourg staff with a request for a print-out possible from external parties.
- Private access (for appendices and research reports): document accessible only to the authors of the publication (can request a copy from author).
